Terms of use

At Federação SIGMA (“SIGMA”), we try to keep things as simple and easy as possible, but since this is a legal document, it’s a bit longer than we would like it to be. It’s important that you read this carefully and understand the Terms of Use.

SIGMA wishes to ensure that you receive information about any development or updates to the services and will therefore send you such information to the email address you registered your account with or to your SIGMA Webmail address, once you’ve started using the service. You can unsubscribe at any time by clicking the “unsubscribe” link at the bottom of each email, updating the subscription status on your account’s profile or visiting https://sigmaco.org.

By using SIGMA services, you agree to the following terms and conditions, which apply to all SIGMA services (webmail, blogs, forums, sync and other resources) made available to the SIGMA environment.

What you agree to do

• Provide true, accurate, current and complete information about yourself as prompted by the sign-up process.
• Be fully responsible for all activities that occur under your account and any other action taken in connection with the account.
• Notify SIGMA of any unauthorized use of your information, your account or any other security breaches.
• Follow our Code of Conduct.
• Respect the intellectual property rights and privacy of any third party and only publish content or other material that you have full rights for.
• Accept our Privacy Policy.
• Use our services at your own risk.
• Be fully responsible for any claim, expense, liability or losses arising from any infringement of these Terms of Use.
• Abide by all applicable local, state, national and international laws and regulations and adhere to the guidelines in the next section.

What you agree not to do

• Harass, intimidate or threaten other members of the environment.
• Post illegal content or other material for which you don’t have rights to publish/distribute.
• Post content or material that is obscene, defamatory, vulgar, sexually oriented, hateful, harassing or threatening.
• Use our service for illegal purposes.
• Hack our system or use our system to hack other systems and spread viruses, spam to other users or to any other third party.
• Create or use multiple accounts to abuse SIGMA policies, bypass SIGMA account limitations, circumvent filters or otherwise subvert restrictions placed on your account. (For example, if you’ve been blocked by another user or have had your SIGMA account disabled due to abuse, don’t create a replacement account that engages in the similar activity.)
• Create SIGMA accounts by automated means, or buy SIGMA accounts from, sell or re-sell them to, or trade them with others.
  • Distribute spam or unsolicited commercial content.
  • Post content with the sole purpose of driving traffic and increasing the search rankings of another website, product or service.
  • Post duplicate content (content that has been previously posted on other websites) for the purpose of backlinking. Occasionally, duplicate content can be posted as a guest post. It has to be mentioned clearly in the post.
  • Post content that is clipped or incomplete with the sole purpose of linking to the full article on another website. We consider this to be backlinking.
  • Post content to promote bounty campaigns or to inflate rankings for specific posts, accounts, businesses, or products.
  • Facilitate gambling or betting.
  • Repeatedly post comments or alternative interactions to promote products.
  • If a post contains affiliate links, you must clearly disclose this. For instance, with language such as: “This post includes affiliate links; I may receive compensation if you purchase products or services from the different links provided in this article.”
  • It is prohibited to use SIGMA environment services to distribute:
    • Content which violates the CAN-SPAM Act or other anti-spam laws.
    • Unauthorized content via open, third-party servers; or to distribute the email addresses of any person without their consent.
• It’s not allowed to automate the SIGMA environment services interface. This means that you cannot send, delete or filter content in a manner that misleads or deceives users.
• When a user marks some content as spam, it increases the likelihood that future content that you send will also be classified as spam by the spam filter that we use and run locally.
• Malware
  You will not use SIGMA environment services to knowingly transmit or upload any material that contains viruses, trojan horses, worms, time bombs, cancelbots, or any other harmful or deleterious programs. In addition, you will not distribute content that harms or interferes with the operation of networks, servers or other infrastructure belonging to SIGMA or others.
• Fraud, phishing and other deceptive practices
  • Unless you have their explicit permission, you will not access another user’s SIGMA environment account.
  • Don’t use SIGMA environment services to trick, mislead or deceive other users into sharing information under false pretenses.
  • Don’t phish for users’ data, such as login information, passwords, financial details or identification numbers, or use SIGMA webmail as part of a scheme to defraud others.

What we agree to

We do our best to provide the best environment; however, we cannot be liable for any kind of damage, direct or consequential, resulting from your use of our Website.

We do not guarantee that access to our Website will always be available or uninterrupted.

The Website and all the Website elements are provided on an “as is” basis. This means that we cannot guarantee the accuracy and timeliness of information available.

The information on the Website is not prescreened or censored by SIGMA, but we may remove any information posted on the Website without notice, if we have reason to believe that it violates the Terms of Use. SIGMA is not responsible for any failure or delay in removing such material.

We are not responsible or liable for content or services provided by any third-parties, that may be used on or linked from the Website.

Please note that the email quota is of 5GB. As soon as your account reaches critical size, SIGMA will send you a warning message. An account that has exceeded the quota limit will be blocked from receiving mail and from storing new messages. In such a case, you will not be able to send or receive mail.

Please note that if you delete your data, including but not limited to your topics and comments on the forum, we will not be able to restore it for you.

The content and material you publish on our forums, blogs and themes is yours only, and SIGMA does not claim ownership to any of your uploads. We only use, copy, display, distribute and adapt your content for the purpose of running the forums and blog services. By accepting these Terms of Use through your continued use of the services, you grant SIGMA an irrevocable license to do so.

Termination

You can choose to end the agreement at any time, for any reason, by deleting your SIGMA account and discontinuing your use of the services. When doing so, your data is permanently deleted from all our servers, and your username can never be re-used.

We may suspend or terminate your access to the services or remove any of your content at any time for any reason (not limited to the list below), if we reasonably believe:

• You have provided any information that is untrue, incomplete, inaccurate or outdated.
• You have violated these Terms.
• You create risk or possible legal exposure for us.
• Our provision of the Services to you is no longer commercially viable. SIGMA has no obligation to store or make available the contents of terminated accounts.

If you violate any of the Terms, in addition to your account being suspended or terminated, you may be exposed to civil and criminal sanctions.

We will make reasonable efforts to notify you by the email address associated with your SIGMA account or the next time you attempt to access the Services.

Inactive account policy

SIGMA’s inactive account policy

We encourage people to actively log in and use SIGMA services when they register an account. To keep your account active, be sure to log in at least once every 6 months. Accounts and their contents may be permanently removed due to prolonged inactivity.

How is inactivity determined?

Inactivity is based on a combination of participating in environment activities on the forum, blogs and resources, using the sync feature or webmail. Therefore, unconfirmed or mass-produced accounts without virtual practice in any of these environment activities are also subject to permanent removal at any time. Please note that you may not be able to tell whether an account is currently inactive, as not all signs of account activity are publicly visible.

Child safety

SIGMA has a zero-tolerance policy against child sexual imagery. If we become aware of such content, we will report it to the authorities, as required by law. We may also take disciplinary action, including termination, against the SIGMA Mail accounts of those involved.

Copyright

You will respect copyright laws in your use of SIGMA environment services and will not infringe on the intellectual property rights of others, including patent, trademark, trade secret or other proprietary rights.

You are also not allowed to encourage or induce others to violate intellectual property rights. You can report copyright infringement to SIGMA at [email protected].

SIGMA is an entity registered at DMCA.

Illegal activity

Keep it legal. Don’t use SIGMA environment services to promote, organize or engage in unlawful activities.

Message storage, file storage, outbound messages and other limitations

The amount of storage space per user is limited. Some sent or received content, or uploaded or downloaded files, may not be processed due to space constraints or other limitations. You agree that SIGMA is not responsible or liable for the deletion or failure to store messages, files or other information.

Policy enforcement

You can report abuse at [email protected].
SIGMA may disable accounts that are found to be in violation of these policies. If your account is suspended, and you believe that it was a mistake, please contact us.

If you have any questions about these Terms of Use, we can be reached at [email protected].

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Privacy Policy

General

At Federação SIGMA (“SIGMA”), protecting your privacy is one of our top priorities. We strictly protect the security of your personal information within SIGMA’s Web Services (mail, blogs, forum, resources, etc).

We do not share or sell your personal data with any third party. We protect user data from disclosure, with exceptions only requested by law or court order.

The purpose of this policy is to inform you of how SIGMA will process your personal data as data controllers and the measures and processes we have put in place to ensure its adequate protection. Providing this kind of information is also one of the requirements under the General Data Protection Regulation 2016/679 (“GDPR”).

Types of data we process and for what purposes

When you visit SIGMA’s websites, we collect some visitor statistics. The visitor statistics include information about the visitor’s truncated IP-address, usage patterns, the point in time the visitor visits our websites on sigmaco.org and information about the browser and operating system the visitor uses.

This information is collected solely for statistical purpose and is not used to identify individuals. We use these statistics to improve and optimize usability of our products and services for our users. These statistics help us determine where we need to improve and prioritize our resources. The legal basis for the processing is the legitimate interest SIGMA has in providing you with a good experience when visiting the websites.

SIGMA’s websites use cookies. A cookie is a tiny data file that resides on your computer, mobile phone or another device, and allows us to recognize you as a visitor when you return to the website using the same computer and web browser. This allows us to provide more customized experience to our visitors. The legal basis for the processing is the legitimate interest SIGMA has in providing you with a good experience when visiting the websites. You can remove or block cookies using the settings in your browser.

We keep the contact information you provide in your account profile. We use this contact information in case of lost passwords, username recovery, account confirmation, or other account-related support work. We also use this contact information to keep you updated about any technical development in our products and services and, if you have decided so, send you our newsletter.

You can unsubscribe from any of our communications at any time by clicking on “unsubscribe” link at the bottom of each email or visit https://sigmaco.org. The legal basis for the processing is the fulfillment of your request (contract) and the legitimate interest SIGMA has in providing you with updates and newsletters pertaining the services.

In order to provide our forum service and identify possible account abuse, we collect your email address, hashed IP address, profile picture, posts and topics, and the history of changes. We do not have access to your private chats. SIGMA forum uses a modified version of the Akismet plugin to mitigate spam. The plugin has been modified so that the only information sent back to Akismet is username and comment content, excluding personal data like IP and email address as the default install would require. The legal basis for the processing is the legitimate interest SIGMA has in providing you with a good experience when using our forum service.

In order to provide you our mail service we process the following email metadata: sender and recipient email addresses, the IP address from which incoming messages originated, and message sent and received times. Email messages are scanned by automated systems that allow us to detect malicious activity. The legal basis for the processing is the fulfilment of your request (contract) and the legitimate interest SIGMA has in providing you with a good experience when using our email service.

To protect our webmail and blog services from fraudulent users, we will in addition ask for your phone number as phone number verification provides an added level of security. We use the third-party service Nexmo to send you SMS and won’t use the phone number for anything else but account verification. Read more about their privacy policy.

If you use SIGMA Sync feature, the documentation about the data we collect and for what purposes for this service is available here. The legal basis for the processing is the legitimate interest SIGMA has in providing you with a good experience when using our Sync feature.

Access

SIGMA has strict restrictions on access to user data. Only a limited number of SIGMA’s employees or employees at SIGMA’s service providers for the web hosting services have access to such data.

Through SIGMA Web Services, you can directly access, edit, delete or export your personal data.

Transfer

SIGMA will not transfer any personal data to third parties except as required by law or law enforcement.

Retention and deletion

SIGMA will delete personal information when all purposes of the personal information processing have been fulfilled and when deletion is allowed pursuant to applicable laws and regulations.

When you close your SIGMA account, your data is immediately deleted from our production servers.

Email logs are stored for up to three months.

Your rights

Under certain circumstances, you have the following rights by the GDPR in relation to our processing of your personal data.

• The right to obtain confirmation that your data is being processed and access to your personal data and other supplementary information
• The right to have personal data rectified
• The right to have personal data erased and to prevent processing
• The right to restrict processing
• The right to data portability
• The right to object to the processing of personal data
• Rights not to be subject to automated decision making and profiling.

If you wish to exercise any of your rights, please contact us. You can also directly access, edit, delete or export your personal data through the SIGMA Web Services.

Data Security

We are committed to safeguarding and protecting your personal data and will implement and maintain appropriate technical and organisational measures to ensure a level of security appropriate to protect your personal data from accidental or unauthorised destruction, loss, alteration, disclosure or access.

Procedures are reviewed regularly to ensure that the policies are followed. Any non-conformance regarding the policies will be corrected without unnecessary delay.

Complaints

You are entitled to lodge a complaint with a competent data protection regulator if you consider that we have breached your data protection rights.

Updates and changes

This Privacy Statement may be updated or changed. When we post changes to this Privacy Statement, we will include the date when the Privacy Statement was last updated. If there are material changes to this statement or in how we use your personal information, we will notify you either by prominently posting a notice of such changes prior to implementing the change or by directly sending you a notification.

Contact information

If you have any questions about this Privacy Statement, or privacy on our websites, please drop us a line at [email protected] or contact us at:

SIGMA Co.
R. Ilha Dos Ayres, Ilha Dos Ayres
Vila Velha, Espírito Santo

Last modified and effective: 2022/08/24.

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